Disable automatic formula calculation 5. Double check Conditional Formatting ranges Save your files in binary format (.xlsb) Time i try to add or delete rows or columns or to move cells Excel crashes. Ctrl + Shift + Microsoft Excel Text Format For Mac Address Microsoft Xml Mac Microsoft Word.
![]() ![]() Excel 2016 Shortcut For Clear Format Mac Address MicrosoftRemove formatting on raw dataIf your raw data contains formatting, then it’s going to increase the file size in Excel.Of course, your job or assignment may require the data to be presented in a specific way – but if it will never be viewed directly and only needs to be used for calculation purposes, then remove as much formatting as possible.I can think of a few ex-bosses of mine who would hate me if I removed any formatting from files that we gave to our clients, but if it’s an internal working file, then avoid formatting it just to make it look pretty for you. Xlsb format, but this will vary depending on what kind of data is in the file.Sometimes you can reduce files down to 20% of their original file size! 4. Save your files in binary format (.xlsb)I’ve hidden the best way to reduce file size down at #3.If you have an Excel file with lots of raw data and lots of formulas, go and save it in the Excel binary format (.xlsb).Any Macros and VBA will still be retained in this format, so you don’t have to worry about loss of functionality.Most files will get a reduction in file size of roughly 50% by saving it in the. Check for and delete unnecessary hidden sheetsIf you have received an Excel file from someone else, they may have hidden some additional sheets as part of the file, but hidden them for some reason.You can reduce the file size of your Excel workbook by unhiding all sheets, and checking if you still require that data or not.3. If you press Ctrl + End again, the last used cell should now be next to the cells you just deleted. Do NOT simply press the Delete button – it won’t have the same effect, all it will do is clear the contents of the cells!In older versions of Excel, you’ll need to save the file after deleting the unnecessary rows and columns. Disable automatic formula calculationIf formula calculation is slowing down your work, then go ahead and disable it.A large number of Excel users don’t even know this option is available – you can find it in the Formulas tab in the Excel ribbon, towards the end:While formula calculation is set to Manual, you can force a recalculation of the entire workbook by pressing the F9 key. But, when you have hundreds of thousands of formulas the time will start to add up, which means you can often be sitting around twiddling your thumbs for minutes at a time. Save calculation timeIf you’re dealing with a large file in Excel, then you’ll eventually end up with a file that with lots of formulas that recalculate as you make changes.For most workbooks, the file size and number of calculations will be so small that you’ll never notice that Excel recalculates any time you update a value that it depends on. If the applied range is larger than what you need, then consider limiting it to only the required data range.Want more formatting shortcuts? Check out this Excel Shortcut Roundup to become lightning-fast at formatting in Excel. 5. Double check Conditional Formatting rangesConditional Formatting is a fantastic way to visually compare any changes in numbers in data ranges, but it can come at a hefty price – a bloated Excel file!One mistake some Excel users make is to apply formatting to an entire sheet, or an entire group of rows or columns.Go to Conditional Formatting > Manage Rules and check the cell range of each of the rules. Formatting such as borders, highlighting and unique fonts are good examples to remove. Don’t worry about it, just keep working as normal and once you press the F9 key (or change the Calculation option back to Automatic) the sheet will update completely.And if you want a single formula to be updated, you can edit the cell (F2), hit Enter, and that formula will calculate.One final note on this point: always make sure to change calculation back to Automatic when you’re finished working on a file, or when you’re about to send the file to someone else.Do you have issues with slow Excel files? Refuse to work with clunky and under-performing Excel workbooks and check out How to Fix a Slow Excel File. If you then copy that formula to other cells, the previous result will be displayed (temporarily!) until you hit the F9 key. If you edit a cell containing a formula and press Enter, that formula will calculate as usual. Make sure the “Refers to:” box is pointed to the cell you’re using in the Watch Window.Apart from shrinking file size directly, you can use the below tips to optimise your Excel formulas so they run faster. Select New, and type whatever reference you like in the Name field. Select the Name Manager in the Formula menu. The value will always be visible, regardless of which sheet is active.If you want to populate the Name field, follow these steps: All of those sheets feed values into a high-level budget summary sheet, and you want to know the final profit or loss while working on other sheets.In the Watch Window, click on the Add Watch button and select the cell you want to keep a close eye on. For example, you might be working on a detailed budget which has workings across multiple sheets. Syncios download for macPivotTables are designed by Microsoft to operate efficiently in Excel, so use them if it makes sense!Similarly, putting your data in a Table is also very efficient. 2. Use PivotTables or Excel TablesIt may seem slightly counter-intuitive, but using PivotTables instead of a series of formulas is a very effective way to show your results. Microsoft lists them here on their help page.Minimising the use of these functions in your workbook will cut down on unnecessary calculation time. It’s not something that most Excel users will think about, but it’s worthwhile if you’re planning on some serious number crunching. Avoid repeated calculationsFor this tip, you want to reduce the number of cell references that your formulas have. So instead of having: =SUMIF(A:A, $C4, B:B)You should have: =SUMIF(A1:A100, $C4, B1:B100)This way, Excel will only search the data range you specify – not all 1,048,576 rows. Avoid referencing entire rows or columnsI am especially guilty of this – using a SUMIF() or VLOOKUP() function that asks Excel to look up an entire column, even if my data is only a few hundred rows.
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